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Dubai Conference Bid Document
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“Trade and Economic Enhancement-2017”
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Dubai, UAE, 20-24 November 2017
Page 2 of 59
Contents
Executive Summary ........................................................................................................ 4
Invitation ........................................................................................................................ 6
Invitation Contents ........................................................................................................ 7
Letter of Invitation ...................................................................................................... 7
Introduction ................................................................................................................... 9
History of Conferences of WTO ................................................................................... 10
WTO Ministerial Conference 1996 ........................................................................... 10
WTO Ministerial Conference 1998 ............................................................................ 11
WTO Ministerial Conference 1999 ........................................................................... 12
WTO Ministerial Conference 2001 ........................................................................... 13
WTO Ministerial Conference 2003 .......................................................................... 14
WTO Ministerial Conference 2005 .......................................................................... 15
WTO Ministerial Conference 2009 .......................................................................... 16
WTO Ministerial Conference 2011 ........................................................................... 17
WTO Ministerial Conference 2013 ........................................................................... 18
Conference Topic .......................................................................................................... 19
Achieving International Trading Objectives ............................................................ 21
Welcome to Dubai ........................................................................................................ 24
What Dubai Offers? ...................................................................................................... 27
Previous Conferences held in Dubai ............................................................................ 28
Access to Dubai ............................................................................................................ 32
Dubai Transportation System ...................................................................................... 34
Why United Arab Emirates .......................................................................................... 35
Welcome to UAE .......................................................................................................... 36
Why UAE ...................................................................................................................... 37
The Conference ............................................................................................................. 39
Page 3 of 59
Conference Bid .......................................................................................................... 39
The Conference .............................................................................................................40
Conference Dates .......................................................................................................... 41
Monday 20 November to Friday 24 November 2017 (inclusive) ................................ 41
Venues and Facilities .................................................................................................... 42
Venue 1-- Fairmont Dubai ........................................................................................ 42
Venue 2-- Dubai Media City ..................................................................................... 43
Venue 3-- Alliance Business Centre-Dubai Silicon Oasis ........................................ 45
Conference Organising Committee .............................................................................. 46
Conference Schedule .................................................................................................... 47
Social Events................................................................................................................. 49
Proposed Social Schedule ............................................................................................. 49
Benefits of Hosting a Conference in Dubai .................................................................. 50
Accommodation in Dubai ............................................................................................ 51
Conference Venues in Dubai ........................................................................................ 53
Budget and Promotion ................................................................................................. 54
Budget ........................................................................................................................... 55
Tax Benefits .................................................................................................................. 55
Available Support ......................................................................................................... 56
Preliminary Budget ...................................................................................................... 57
Marketing and Promotion ............................................................................................ 58
Visitor Information ...................................................................................................... 59
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Executive Summary
Dubai is recognized as an economic and trade hub as well as regarded as the most attractive tourist destination, with extremely lucrative business opportunities. Dubai represents to have extensive conference facilities, with unparalleled hospitality and accommodation facilities. The specific reputation of Dubai leads to increase the maximum-targeted number of attendees, speakers and guests. While observing the exceeding number of visitors or delegates, Dubai is identified that the region is equipped with extensive range of facilities to handle the planned conference on Economic and Trade Enhancement in Dubai. Dubai is regarded as one of the most popular cities in UAE, and located preferably in the southeast coast of the Persian Gulf. The official language of Dubai is Arabia; however, English is use as a business language.
In order to make the conference most successful event of Dubai, planning and organizing committee for the event have been designed that is based of distinctive members such as Head of planning and organizing, volunteers looking after different aspects such as marketing, promotion, public relation, administration and hotel management. While, through financial planning it is observed that most of the value has been generated through registration fee of delegates, sponsorship, and partnership in conference. However, for delegates it is not only an informational conference, it is preferably holiday in which different social and partner programme decided in order to offer leisure and relaxation to delegates.
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Invitation Contents
Letter of Invitation
Destination Marketing Organisation
I learned about the conferences held by World Trade Organisation in different location of the world and it is very interesting for me to invite you to UAE for convening your next conference in Dubai. You must be aware that Dubai has hosted many international conferences in relation to trade and economic development with success. Therefore, I am very confident that this conference would be successful if it will be convened in Dubai because here you will get the results that would satisfy your anticipations.
So, be assured that you as well as your associates of the World Trade Organisation avail our full support with the help of Economic and Trade Section of Dubai Association Centre.
Yours Sincerely,
Hamad Buamim
Chief Executive
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Introduction
The Destination Marketing Organisation (DMO) of Dubai feels proud to put forward the bid in order to host trade and economic enhancement 2017, which is the 11th successful conference in this particular criterion. The first was held in Singapore (1996), the second in Geneva, Switzerland (1998), the third in Seattle, United States (1999), the fourth in Doha, Qatar (2001), and the fifth in Cancun, Mexico (2003). Moreover, the sixth in Hong Kong (2005), the seventh in Geneva, Switzerland (2009), the eighth in Geneva, Switzerland (2011), the ninth in Bali, Indonesia (2013), and the tenth in Nairobi, Kenya (2015).
Dubai is one of the most popular cities of United Arab Emirates and is the centre of focus for many of the tourists and businesspersons. Dubai is also among the emirates that have veto power over the critical matters. It is also known as the global city and global business hub of the Middle East. It also provides significant transport hub for cargo and passengers. Moreover, there are various tourist attractions in Dubai due to which many of the people head towards this destination. This is the reason that Dubai is regarded as the best location for this conference.
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History of Conferences of WTO
WTO Ministerial Conference 1996
It is noticed that the WTO ministerial conference 1996 was held in Singapore and focused on different trade activities and matters as well. However, the basic purpose of this conference was to further support the WTO as a place for negotiation, the persistent liberalisation of trade inside a rule-based structure, and the multilateral review and evaluation of trade strategies, and in particular to:
Evaluate the execution of our obligations under the WTO contracts and choices
Analyse the on-going discussions and work programme
Recognise developments in world trade
There are different things that were discussed in the WTO ministerial conference. Some of them are as follows:
Trade and Economic Growth
Integration of Economic Opportunities, and Challenges
Core Labour Standards
Marginalisation
Role of WTO
Regional Agreement
Accessions
Dispute Settlement
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WTO Ministerial Conference 1998
The second ministerial conference was held on 20th May 1998 in Geneva. However, this session of the Ministerial Conference of the WTO is taking place at a specifically important time for the multifaceted trading structure, when the fiftieth bicentennial of its formation is being celebrated. On this event, we pay acknowledgment to the system`s significant involvement over the precedent half-century to development, occupation, and constancy by the liberalisation and expansion of trade and offering a structure for the conduct of worldwide trade relations. Moreover, it is done in agreement with the goals personified in the demonstrations to the general agreement on tax and trade and the World Trade Organisation Agreement.
There are certain recommendations that were proposed by the experts in this considered meeting, some of them are as follows:
The matters comprising those brought forward by associates, associating to execution of current contracts and choices
The discussions already directed at Marrakesh, to make sure that such discussions begin on agenda
Forthcoming work already delivered for under other current agreements and choices taken at Marrakesh
Suggestion regarding other possible upcoming work based on the work agenda originated at Singapore
Suggestions on the follow-up to the High-Level discussion on LDC Least-Developed Countries
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WTO Ministerial Conference 1999
The third conference of World Trade Organisation was held in the Washington State Convention and Trade Centre in Seattle, Washington. The conference begins on 30Th November 1999 and lasted for about 3 days. Before a week when the meeting was intended to take place, the delegates that came for the meeting presented failure to agree on the agendas. They also represented the occurrence of deep disruption that was linked with the developing countries.
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WTO Ministerial Conference 2001
The forth-ministerial declaration was conducted in Doha on 14th November 2001. This conference talks about the multifaceted trading structure embodied in the WTO has backed ominously to financial growth, development, and occupation all the way through preceding fifty years. We are firm, mainly in the light of the worldwide financial slowdown, to preserve the procedure of improvement and liberalisation of trade strategies, therefore making sure that the structure plays its full part in encouraging repossession, evolution, and development. For that reason, we strongly reiterate the standards and goals set out in the agreement of Marrakesh forming the WTO, and initiate to cull the utilisation of isolationism.
There are certain things that were discussed in this considered conference. Some of them are as follows:
Implementation-related issues and concern
Agriculture
Services
Market access for non-agricultural products
Trade-related aspects of intellectual property rights
Relationship between trade and investment
Interaction between trade and competition policy
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WTO Ministerial Conference 2003
It is found that the fifth WTO Ministerial Conference was held in Cancún, Mexico from 10-14 September 2003 and the main goal for this conference was to take stock of progress in discussions and other work under the Doha Development Agenda. Moreover, there were certain activities took place in terms of negotiations and trade, some of them are as follows:
TRIPS & Public Health
Agriculture negotiations
NAMA negotiations
Services negotiations
Rules negotiations
TRIPS negotiations
Environment negotiations
DSU negotiations
S & D treatment
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WTO Ministerial Conference 2005
The sixth ministerial conference was held in Hong Kong China, from 13–18 December 2005 and these ministerial conferences are the WTO’s utmost decision-making organisation, meeting at least once every two years and giving political way for the association to move viably.
The basic purpose of this conference is to emphasise on the core significance of the growth dimension in every characteristic of the Doha Work Programme. It also recommit themselves to creating it an evocative authenticity in terms both of the outcomes of the discussions on market right of entry and standard making and of the particular growth related matters that are as follows:
Agriculture negotiations
Cotton
NAMA negotiations
Balance between Agriculture and NAMA
Services negotiations
Rules negotiations
TRIPS negotiations
Environment negotiations
Trade facilitation negotiations
DSU negotiations
S & D treatment
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WTO Ministerial Conference 2009
The Seventh Meeting of the WTO Ministerial Conference was held in Geneva, Switzerland, from 30th November to 2 December and the common subject for discussion was the Multilateral Trading structure and the existing Worldwide Economic Situation”. According to Pascal Lamy, the forthcoming WTO Ministerial Conference would not be a negotiating meeting, it would be “a place for ministers to assess the working of this house”, comprising the Doha Round, and a place “to send numerous sturdy indications to the world with respect to the whole WTO waterside of matters from evaluating and investigation to matters, agreements, Assistance for Trade, technical help and worldwide governance”.
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WTO Ministerial Conference 2011
The Eighth Meeting of WTO Ministerial Conference was held in Geneva, Switzerland, from 15th-17 December. Moreover, in similar to the complete session, where Ministers made organised statements, three working meetings took place with the following subjects:
Significance of the multilateral trading structure and the WTO
Trade and Expansion
Doha Development Agenda
However, the conference permitted the agreements of Russia, Samoa, and Montenegro and in the last session, the officials accepted a number of choices and the Chair made a final statement of the conference.
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WTO Ministerial Conference 2013
The Ninth Ministerial Conference, held in Bali, Indonesia, from 3rd-7th December 2013, and the ministers agreed the “Bali Package”, a sequences of choices directed at restructuring trade, facilitating developing countries more choices for offering food safety, increasing LDC trade and assisting growth more commonly. They also implemented a number of more tedious choices and recognised Yemen as a new member of the WTO. However, this conference emphasise specifically on different matters, some of them are as follows:
Trade Facilitation
Agriculture
Cotton
Conference Topic
Trade and Economic Enhancement 2017
Enhancing Economic Development through Trade
Trade is considered as the main economic activity in the global economy, which helps the country in making their growth stable. It is noticed that in the era of 1994 to 2009, the total exports of the world increased by about 120% that is from $5 trillion to $11 trillion. In recent era, UAE is deliberated as one of the preferred trade and logistic hub of the world. The trade done by Dubai is an independent, innovative, physical and online network which has the aim to make trade fast, easy and cost effective. The economy is focusing on gaining this aspect with the help of improvement in the process of business and application of technology.
It is noticed that although the trading sector of Dubai is strong but it still has to face some challenges due to which their economic development is impacted adversely. It is essential to find ways in which trade can be improved more and economic development can be enhanced.
Trade and Economic Enhancement 2017 will analyse issues such as need of more regulation in relation to land transport, development of roads, insurance in logistics sector, obstacles to bilateral and cross border trade and cargo security. These challenges in the sector of trade of Dubai would be discussed by making use of case studies and research through which paramount practice guidance as well as innovative understandings can be achieved. The conference will be also develop strategies through which trading sector can be improved and stable economic growth can be made certain.
The topics that will be covered by the conference are as follows:
Trade Management
Providence of facilities for trade
Setting regulations and legislations
Financial planning to support trading functions
Trading and economic development strategies and policies
Achieving International Trading Objectives
Many of the international trading objectives can be achieved by convening in Dubai. The conference will revolve around the concept of enhancement of trading and economic development so that minimum issues present in the trading sector of Dubai can be controlled. With the help of this conference, the Dubai can increase the level of trade with different countries in the world, as Dubai is the centre of focus of various nations. Moreover, the conference is budgeted in order to make profit so that any sort of future work can be funded by the association. The conference aims at increasing the trend of trade in the international context so that economic development and stability of Dubai can be increased. It also provides view about the ways in which the partners of the industry can work together so that sustainable economic development can be created.
The interest of worldwide locations towards international trading can be increased especially in terms of developing countries by convening conference in Dubai. The attendance level of business persons and others in previous conferences had not been desirable from developing countries but the ease of accessibility, reasonable cost of living and travelling, ranging accommodation and other facilities are the means of attracting registration of delegate from developing counties. This depicts that Trade and Economic Enhancement 2017 is an attractive destination for all the association and delegates as it is the central location.
Dubai is financially and economically viable option as it has made extensive growth. Many of the conferences arranged in Dubai turned out profitable not only for the hosting country but for other nations as well, as it focuses on promoting effective practices in the member countries. Apart from this, this conference would also highlight the practices that are best for the large trading association in terms of ensuring economic development and financial growth. This conference would emphasise on trading facilities offered by Dubai to developing countries so that they can improve their living standard. Moreover, these developing countries can also make use of Dubai trading facility for improving their relationship with developed countries such as Switzerland as it provides international trading regulation.
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Welcome to Dubai
Dubai is among the popular city of United Arab Emirates (UAE), which is located on the southeast coast of the Persian Gulf. It is also among the seven emirates through which country is made. This city of UAE is situated on the northern coastline of emirates and heads up to the metropolitan area of Dubai Sharjah Ajman. The population in Dubai is largest among all the Emirates and it is the second largest city in terms of land mass size. This place is ruled by Al Maktoum family and it occupies an area of about 3900 kilometres. This location of Dubai consists of small enclave known as Hatta, which is positioned adjacent to Oman.
Dubai is the capital city of UAE, which is situated along the creek, which is a natural harbour due to which support is gained by the trading industry. It is also regarded as the contemporary, abundant, and advancing Emirate because the development process of this city has taken place faster. The geographical location of Dubai is very attractive because it is advantageous to trading and many of the traders have to come to this place for trading their goods. Therefore, Dubai has much value in relation to other countries of the world in trading sector.
The economy of Dubai by 1960 was dependent on the revenues earned through trade but some of the revenue was also based on oil exploration enterprises. The revenue from oil exploitation started to flow from 1969 due to which the early development of the city was improved. However, the oil reserves in the city is limited due to which the level of production is low and in recent time it only earned 5% of its revenues from oil exploration. The major sector through which revenue is earned by the city includes aviation, tourism, financial services, and real estate.
Dubai also has collection of different structures and buildings of architectural styles. Many tall and beautiful buildings have been created in the city, which makes it the prosperous place for living and for attracting increased tourist. Worldwide attention has been gained by the city because of their ambitious architectural project and booming economy. The city focuses a lot on the tourism and business due to which construction is enhanced on an extraordinary level. This means that the Dubai is making much architectural expansion in order to support the economic development of the city.
Dubai is known as the city that has excellent infrastructure and a global hub for transport, trade and tourism. It offers trade, business, logistics, finance, and tourism in the manner that cannot be offered by any other city. The city focuses on providing outstanding services in all the areas of concern so that business activities can be made effective and perfect. This aspect is followed by the city because it focuses on enhancing its economic development along with trade because it is the main place, which offers trading facilities for all the locations.
The advance infrastructure of Dubai consist of 47 mile long and completely automated Metro of Dubai, and excellent logistics, airports, conference centres, airports, industry clusters in certain areas which includes financial services, IT, healthcare and media. The infrastructure of the city also includes array of schools, hospitals, top hotels, universities, best restaurants, shopping malls, and many entertainment destinations that fits the need of all cultures and traditions. These are main attraction and uniqueness of Dubai due to which many international investors and international business community is engrossed.
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What Dubai Offers?
Dynamic and immensely attractive destination for trade and tourism
Number of residents in Dubai is expatriating due to its appealing lifestyle and high investment incentives
Easy and centralised business hours for both East and West countries
One of the most lucrative import and export hubs for UK, USA and European regions
Accelerating economic performance with the GCC region
Higher GDP is dependent upon trade, tourism, business logistics and transportation
Minimal level of annual inflation rate as compared with other Gulf and Middle Eastern Countries
Laws, regulations and incentive for investment as well as trading in Dubai is constantly increasing which is encouraging for foreign investors
Physical infrastructure of Dubai is continuously enhancing
Free trade zone
Availability of cost effective labour
Open trading with higher than 3 business quarters of goods that entering the emirate duty for free
Highly fascinating lifestyle and heritage
World class entertainment as well as shopping facilities
Market is offering Free trade agreements
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Previous Conferences held in Dubai
2nd International Conference and Exhibition on Dental and Oral Health
The second international conference and exhibition on dental and oral health was held in Dubai from 21st to 23rd April and the selected venue for this conference was “Crown Plaza”.
5th International Conference and Exhibition on Pharmaceutics & Novel Delivery System
The fifth international conference and exhibition on pharmaceutics & novel delivery system was held in Dubai from 16th to 18th March 2015 and the selected venue for this event was “Crown Plaza”.
7th Global Summit on Cancer Therapy
The seventh global summit on cancer therapy was held in Dubai from 5 to 7th October and the selected venue for this event was “Hotel Crown Plaza”.
7th Middle East Global Summit and Expo on Vaccines & Vaccination
However, the seventh middle-east global summit and expo on vaccines & vaccination was held in Dubai from 28th to 30th September and the selected venue for this even was Al-Ghurair Rayhaan by Rotana.
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Access to Dubai
Dubai has significantly transformed itself from an inclusive trading community to exclusively exciting, attractive and highly lucrative business, trading and tourism hub in the world. Today Dubai is the most inspirational destination for investment and businesses. Laws, rules and regulations of Dubai are significantly improving with the passage of time, this involves introduction of different foreign land ownership as well as stock. Due to the reason, Dubai explicitly became first emirate country within the UAE to significantly offer free and open trade agreements.
Dubai efficiently dominates in the market of cargo as well as re-export due to the fact that region represents to have two ports; Port Rashid and Jebel Ali Port. Both the ports represents to have massive facilities with modern equipment as Jebel Ali Port is one of the busiest ports around the world and have more than 64 berths. The ports in Dubai involve facility of economic free zone operating by the authorities of Jabza or Jebel Ali Free Zone which is preferably a segment of Economic Zones World. At the same time, despite being the secondary port, Port Rashid is still the most busiest and equipped ports exclusively in Dubai region as represents to comprise of more than 37 berths.
In the similar way, Dubai also own two worlds’ known airline services including Emirates Airlines and FlyDubai. Consecutively, Emirates Airline is the largest airline of Arab world as represents to cover routes of more than 120 destinations and homes more than 150 aircraft according to the estimate of 2012 which is planned to enhanced up to 280 before Expo Dubai. Additionally, FlyDubai is also considered as the world’s fastest growing airline, as organisation in first three years of its business operation covered up to 50 different destination around the globe and planning to double number of fleet by 2016, as focussing on the expansion of routes from Russia, Eastern and Central European regions as well as GCC.
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Dubai Transportation System
Transportation services and facilities in Dubai are controlled by a department known as Roads and Transportation Authority (RTA) which is preferably formed in 2005 by royal decree. The local transportation network in past faced higher congestion as well as different reliability issues which has been addressed by investment programme, as including investment over 70 billion for the improvement that is planned by the end of 2020 when the population of Dubai is expected to enhance to more than 3.5 million. According to estimation, there were an estimated number of 1,021,880 cars mainly in Dubai. Dubai represents to offer distinctive transportation services including metro rail, Palm Jumeirah Monorail, tram, high speed rail, waterways and airways.
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Why United Arab Emirates
Conference Bid
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Welcome to UAE
UAE is the emirates that is centre of focus for business travellers and is the largest tourist attraction location. It is an Arabian Peninsula nation that is situated along with Persian Gulf and was created with the help of seven sheikhdoms. The population of UAE in 2013 was 9.03 million, from which 1.4 million are Emiratis while 7.8 million are expatriates. The country is well known for its outstanding infrastructure and economic growth of many of its cities. However, it is continuously making efforts to improve the economic situation so that growth is made faster and stable.
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Why UAE
Increased number of businesses and international association prefer to stage their conferences in UAE because it is the growing, stable, and revitalising place. However, there are certain reasons due to which UAE is the popular option among businesspersons.
Communication
The main language that is used in UAE is English and Arabic. Moreover, the country also offers effective and latest communicational means, which makes the business processes comfortable and effective.
Access
Moving from and to UAE is not difficult as many sea or air routes are available. Visiting UAE is easy for gulf countries because they do not need visa. There are different direct flights to UAE from various cities in Europe, Middle East, UK, and US. Emirates and Skyscanner are the two airline services that offer flights to and from UAE. It also has various sea routes that link UAE to different countries in the world. Jabel Ali is the largest port of UAE that is situated in Dubai and is linked to about 120 countries of the world. It is the biggest port of Middle East and largest man made harbour.
World Class Facilities
UAE has made much investment in their tourism sector due to which they are well served with best restaurants, hotels and other important business infrastructure. It also has various well-established and beautiful conference venues with all the essential facilities that are important for conducting meetings. The hotels and restaurants services of UAE is very luxurious and best due to which many associations prefer to held their meetings at this location.
Capacity
Dubai currently has 87 top hotels with 27000 beds for assisting the delegates for their meetings and conferences. The country is further making efforts to increase the number of rooms to 64200 in order to increase the level of business meetings and conferences in Dubai, UAE.
Persistent Demand
Many of the international companies choose UAE as their location for convening corporate meetings, conferences and others almost every year because of the increasing facilities that are offered to them by this country in business prospect.
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The Conference
Conference Bid
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The Conference
International Conference on Economics, Finance and Management Outlooks—Dubai 2015-3000 Delegates.
International Conference on Commerce, Management and Business Ethics—Dubai 2015-700 Delegates.
Gitex Technology Week 2015—Dubai 2015-1000 Delegates.
Dubai Forward 2013-- Dubai 2013-500 Delegates.
4th Global Islamic MicroFinance Forum—Dubai 2014-650 Delegates.
The Future Customer Summit in Financial Services—Dubai 2014-400 Delegates.
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Conference Dates
The venues decided for the conference tentatively are listed below,
Fairmont Dubai
Dubai Media City
Alliance Business Centre-Dubai Silicon Oasis
The following dates have been tentatively planned for the conference according to the availability of conference halls at decided venues:
Monday 20 November to Friday 24 November 2017 (inclusive)
The tentatively decided dates for the conference can be extended in case of any issue arise
The availability of specific dates has been confirmed from the management of all the planned venues
The decided dates for the conference do not clash with any of upcoming international or local holidays in course of any religious or social event
Similarly, there are no planned sporting, social or cultural events are due to be held at planned venues in Dubai during the 5 days’ time space.
At the same time, the rooms for the delegation coming to attend the conference will also be significantly available at the time
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Venues and Facilities
Dubai is in the situation to offer three venues in order to host trade and economic enhancement 2017. These are as follows:
Venue 1-- Fairmont Dubai
Fairmont Dubai is located in the heart of Dubai and is well known among corporations because of its promising services and facilities. The venue is located at Sheikh Zayed Road, which is just 10 minutes away from the largest shopping centre of Dubai that is the Dubai Mall. It is also close to the world’s tallest man made structure, Burj Khalifa and the Dubai fountain which has the capacity to shoot the water as high as a 50 storey building. Apart from this, the venue is also close to many Jumeriah beaches of Dubai, which means that by convening conference at this venue the businesspersons would be able to avail the utmost facilities of Dubai.
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Fairmont Dubai offers professional meeting facilities, which is supported by comprehensive range of state of the art and professional services. The event planners of this location have the tendency to offer expert knowledge in relation to planning events that are unparalleled successes. The meeting venue of Fairmont consists of flexible meeting rooms with dedicated boardrooms and natural light to provide comfortable working and discussion environment. It also has the area to host about executive meeting of about 4 people. This venue also has the facility of professional conference, which can be arranged for about 200 people.
Moreover, the facility of certified meeting professionals can also be availed at Fairmont. The Learning Environment specialists are on hand on this venue to assist in the organisation and to have a look on the crucial details through which good meeting can be turned into a great meeting. The 33rd Executive conference Centre of Fairmont claims venue space through which wide range of events such as cocktail receptions, corporate meetings, private dinners for product launches and press conferences can be hosted. The Fairmont Dubai has different functions each of the which has different capacity that makes it significant for the international businesses and corporates to choose the meeting rooms based on their capacity requirement.
Venue 2-- Dubai Media City
Dubai Media City has been established in 2001 officially and with the passage of time become one of the major community centres of Dubai as engage in hosting global as well as regional media events. In the conference halls there is availability of highly extensive facilities long with modern equipment and conference room arrangement. The facilities and accessibility of resources make the venue highly suited for meetings, conferences, training programs and other professional setups. All meeting rooms are equipped with highly cutting-edge and innovative technology to make sure that the meetings and conferences are conducted efficiently and effectively without any interruption.
In the conference halls at Dubai Media City Centre there is availability of extensive broad band services with high speed wireless internet facilities, along with exclusive video and voice conferencing equipment. There is arrangement of different video and
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audio conference facilities such as multipurpose conference rooms with natural day light, room have built-in LCD, DVD, VCR and projector screens, cassette and CD player, lapel radio microphones along with systems of central controlling dimming and enhancing of lighting. For the living arrangement of delegation there is extensive arrangement of spacious hotel rooms and apartments with high speed internal facilities, complimentary dining and housekeeping services.
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Venue 3-- Alliance Business Centre-Dubai Silicon Oasis
Alliance Business Centre-Dubai Silicon Oasis represents to offer boardroom style conference rooms with executive services, such as in conference room there is availability of high speed and wireless internet services, projection system, whiteboards, LCD, LED, DVD players with other video conferencing capabilities for providing high quality video as well audio. The conference halls of Silicon Oasis are equipped with premium executive services. They tends to have different conference rooms of distinctive sizes and sitting capacity, voice mail systems, secretary assistance and much more. ABCN is offering optimised client services and productivity in highly inspiring and hospitable atmosphere.
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Conference Organising Committee
The conference organising committee will involve number of members such as it will be chaired by the Head of Conference Planning who will be responsible for the planning and designing conference. At the same time, person will be accountable to plan partnership and sponsorship programme for, along with developing marketing and promotional campaigns to significantly promote conference. There are Head of different departments who are also responsible about execution of strategies planned for conference such as Department of Tourism and commerce marketing Dubai and INDEX Conferences and Exhibitions Organisations. The Head of Planning is accompany by different groups of volunteers and Conference Administration team members including, conference president, academic secretary, marketing secretary, fundraising secretary, public relation and media liaison and administrative committee. Additionally, the members of organising and administrative committee are responsible to perform three major functions including planning, executing and monitoring. In contrary to organising and administration committee members, there are also number of involved keynote and guest speakers.
Benefits of Hosting a Conference in Dubai
Dubai is the most preferred location in terms of conferences because of their exceptional purpose built conference and meeting facilities, venues, perfect hotels, and effective management. The venues in Dubai have the capacity to manage conferences of all sizes that is large or small.
About more than 30,000 delegates, travel to Dubai every year just for conferences for various reasons. The city offers various accommodation and facilities to delegates to make them comfortable in their conferences. Arabic and English are the two main languages that are spoken in Dubai and due to increased use of English Dubai is easy to access with international airports. It has different direct daily flights from Europe, Middle East, and America. Dubai is linked to all the different countries in the world through various sea and air routes.
Venues in Dubai range from purpose built, impressive, state of the art centres and different entertainment spots. The meeting and conferencing venues in this city offer modern and competitive facilities such as videoconferencing, fast communicational tools, multimedia services and others, which help delegates in conducting their conferences effectively.
Hotels in Dubai are luxurious and high quality, which provide international delegates feeling of relaxation after their tough schedule of conference and meetings. The hotels range from historical castles and contemporary urban retreat to traditional venues due to which the unique charms of city is highlighted.
Dubai has now become the leading destination for international conferences and meeting because of their substantial investment put into conference facilities. Many of the international delegates prefer to conduct their meetings in this city because it is considered as the heart of trade because many of the trading association use Dubai as the centre for conducting trade in different international countries.
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Accommodation in Dubai
S.No
Venue
Location
Number of Rooms
Rating 1
JW Marriott Marquis Dubai Tower 2 Business Bay 804 5-Star Hotel 2
The Fairmont Palm Hotel & Resort Palm Jumeirah 381
5-Star Hotel 3
Atlantis, The Palm
Palm Jumeirah 1,537 5-Star Hotel, One of the most expensive hotels in the world 4
Al Bustan Rotana Hotel
Al Garhoud 275 5
Al Maha Desert Resort
Al Ain Road 42 5-Star Hotel 6
Burj Al Arab
Jumeirah Beach Road 205 5-Star Hotel, often called as the only 7-Star hotel in the world. Worlds 12th most expensive hotel. 7
Al Qasr Madinat Resort Jumeirah
Madinat Jumeirah 292 5-Star Hotel. 8
Bab Al Shams Desert Resort & Spa
Jumeirah 113 5-Star Hotel 9
Jumeirah Carlton Tower Baniyas St. 158 4-star, one of the oldest hotels. 10
Emirates Concorde Hotel & Suites Al Maktoum Steet, Creek Side 176 4-star, one of the oldest hotels.
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11
Coral Boutique Hotel
Sheikh Zayed Road 120 4-star, one of the oldest hotels. 12
Coral Boutique Villa
Al Barsha 4-star, one of the oldest hotels. 13
Dar Al Masyaf Hotel Madinat Jumeirah 290 5-Star Hotel. 14
Desert Palm Dubai
Al Awir Road 26 15
Dusit Thani Dubai
Sheikh Zayed Road 321 5-Star Hotel. 16
Habtoor Grand Resort & Spa
Al Sufoud Road 261 5-Star Hotel. 17
The Harbour Hotel & Residence
Al Sufoud Road 232 5-Star Hotel. 18
Grand Hyatt Dubai
Deira Corniche 674 5-Star Hotel. 19
Jumeirah Beach Hotel Jumeirah 617 5-Star Hotel. 20
Le Meridien Hotel
Airport Road 383 5-Star Hotel. 21
Le Royal Meridien Beach Resort & Spa
Al Sufouh 500 5-Star Hotel 22
Landmark Hotel Baniyas Baniyas 147 3-Star Hotel 23
Landmark Plaza Baniyas Baniyas 127 3-Star Hotel 24
Landmark Grand Hotel Al-Riqqa 174 4-Star Hotel 25
Landmark Riqqa Al-Riqqa 84 4-Star Hotel
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Conference Venues in Dubai
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Budget and Promotion
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Budget
The structure of budget is preferably developed after analysis of previously conducted conferences and according to the guidelines defined by planning and organising committee members. The major goal and objective of this conference is to offer knowledge to business and trade investors at highly reasonable cost to the invited delegates from different parts of the world. The main sources of funding will be generated from the registration fee, sponsorship and partnership cost. At the same time, the involve expenditures are cost of conference venue, accommodation, catering and food charges, cost of conference equipment, marketing and promotion material, cost of guest and keynote speakers, opening and closing event arrangement, giveaways, security and admin cost and transportation allowance.
Tax Benefits
Dubai is highly financially and economically lucrative market for global business investors, at the same time it is offering number of varied advantages to the organisers of conference. In the specific consideration there is zero VAT in Dubai, neither for the business organisations nor for the individual investors. For the specific reason, unlike other destinations of the globe where the free trade agreements are only applicable at airport duty free zone, but Dubai is overall a free trade zone. Due to the reason, VAT is not applicable to the accommodation provided by organisers to different venue.
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Available Support
Conference Alliance Associations
The conference alliance associations are formed with the intention to assist individuals belonging to different professions and background in their mission to bring conferences to Dubai. The support from these associations is important for Destination Marketing Organisation (DMO) of Dubai in order to host the conference for World Trade Organisation. The two associations that would support are as follows:
Department of tourism and commerce marketing in Dubai (DTCM)
INDEX Conferences & Exhibitions Organisation
With the help of department of tourism and commerce marketing, the DMO would available support for the accommodation in relation to hotels and travelling for the guests. While on the other hand, INDEX would assist in the organisation of international conference. This depicts the fact that these two associations would turn out to be a major support for the DMO in hosting conference of World Trade Organisation in Dubai.
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Preliminary Budget
Event
Economic and Trade Enhancement 2017
Target Expected Expected Participants 100000
Revenue
Fee/Participant 10000000
Sponsorship
600000 Partnership 500000
Other Revenues
450000 Total Revenue 11550000
Expenditure
Conference Venue
500000 Accommodation 1000000
Catering
300000 Conference Equipment 250000
Marketing/Promotion Material
400000 Keynote Speakers 500000
Guest Invited
200000 Opening Event Cost 150000
Closing Event Cost
150000 Social Programme 500000
Giveaways
200000 Security and Admin Cost 250000
Transportation Allowance
100000 Other Expenses 50000
Total Expenditures
4550000 Revenue Generated 7000000
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Marketing and Promotion
A well-implemented marketing and promotional plan will be created in order to make sure that conference turns out in a success for Dubai and for the WTO. In order to achieve the objectives, emphasis would be made on the use of new and advance technologies such as internet, multimedia equipments, projectors and others. With the help of these technologies, the delegates would be able to communicate effectively either within the city or for international communication.
If the bid proves to be successful, then a Professional Conference Organiser would be hired through appointment. The marketing and promotion plan will consist of following aspects:
A website of conference which will offer facility of booking service for delegates and useful links through which information about restaurants, hotels and other things would be achieved
Advertising methods and budget
Direct marketing of the conference through emails
These important things must be incorporated into the marketing plan because it would assist the hosting country to promote the conference among the delegates that are important and are linked to the topic. It would also help them in generating revenue through increasing the number of participants. The conference can also be made successful because with the help of marketing and promotion the individuals that are associated with trading would be approached and invited.
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Visitor Information
Geography
Dubai region tends to cover around 408.18/square kilometres area.
At the same time, the population density of the region 408.18/square kilometres
Religion and Language
The official language of Dubai is Arabic; however, English is regarded as the business language.
Official religious practice in UAE is Islam.
Population
According to the Statistics Centre of Dubai, the average population since 2014-recorded census is 2,250,000.
Climate
Dubai represents to have very hot, dry, and dusty climate.
Summer season is highly hot, humid as well as windy such as the average high temperature is 41 °C.
Winters tends to be warm and represents to have average temperature of 24 °C.
Accommodation
The accommodation in Dubai involves three types of hotels and inns, either three, five or seven star.
According to the statistics of Department of Tourism and Commerce Marketing, number of hotels has been exceeded to 700 and the revenue they are generating is more than 18.82 billion AED.
The occupancy of hotel apartments has also been exceeded from 68% significantly.
Electricity
Voltage supply in Dubai is 110 to 220.
