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DESCRIPTION
Program | BTEC Higher National Diploma in Business |
Unit Number and Title | CSD Unit 4 Project Design Evaluation |
QFC Level | Level 5 |
Introduction
Project Management is an essential theme in light of the fact that all associations, small and large, are included in actualizing new endeavours as different as the advancement of another product or introducing a new service, or an advertising campaign. To keep in front of their rivals, each association is confronted with advancement of composite services and courses of action. These need cross-practical aptitude in a given Organisation (Project Management Institute, 2013)
The support for project management in any association is at two levels, in particular, the macro and the micro levels. Considering the macro or more extensive level, an association is inspired to actualize project administration systems to guarantee that what is embraced, little or real, is conveyed on time, inside plan and to determined benchmarks. Considering the micro level, project administration has the goals of
- Making the project work environment helpful for cooperation
- ensuring that due dates are met
- reducing expense;
- ensuring that critical records and data is imparted among team members
Task 1: Be able to formulate a project
P1.1-Formulate and record possible outline project specifications for Executive Cars Ltd
The project aims to develop information frameworks which will permit Executive Cars Ltd to do the following in a better way:
- To better oversee and keep up its fleet of organization cars
- To document the mileage of every vehicle toward the begin and end journey
- To record the end, worker number and flight date before each one excursion is approved to guarantee that every division does not overbook the vehicles
- To record the name of the carport, the work time, work expense, parts utilized and the expense of each one section for each one service visit
- To keep up their record of auto parts and the data of sub-parts
The organization needs to discover an answer for decreasing its working expenses. The framework being created is a framework to handle the business needs of leasing vehicles to clients, keeping up records and information on vehicle fleet, working the client entrance site, and reporting the condition of the framework to the organization. The framework does not satisfy other needs of the business.
P1.2- Identify the factors that contribute to the process of project selection for Executive Cars Ltd
Recommended selection criteria that ought to be utilized as a basis for examining and contrasting projects incorporate quantitative and subjective, monetary and non-money related.
According to Project Management Institute (2013), standard for Portfolio Management speaks to a noteworthy correction of prior versions and incorporates a generous and expansive rundown of a few cases of assessment criteria. They include: alignment with the organizational strategy; objectives and aims; advantages, money related and nonfinancial; share in the market, market development, or new markets; risks, inside and outer; legitimate/ administrative agreeability; human assets abilities and limits; technology capacities etc.
It expresses that it is essential to choose assessment criteria which best supports the accomplishment of organizational goals and strategy. Such criteria will permit measuring the profits commitment of a portfolio segment. Each one distinguished portfolio segment, alongside the key descriptors, is contrasted with the classification criteria and is allotted to a given class with the end goal of scoring, positioning, assessing, and selecting between comparable portfolio parts. The quantity of segments is normally restricted and illustrations include: expanded gainfulness (income expands, cost diminishment and shirking); risk decrease; proficiency change; administrative/ consistence; process change; continuous change; foundational (e.g. speculations that manufacture the foundation to develop the business); and business objectives (e.g. inner tool stash, IT similarity, or redesigns) (Klastorin, 2003) It suggests that this enables the measurement of the contribution of the candidate component project to the strategic business objectives. It therefore suggests a project governance test to ensure that there is a benefits contribution from the component project. The output is a value score for each component project which is a basis for the next stage of the process. It proposes that this empowers the estimation of the commitment of the competitor project extend to the key business targets. It along these lines proposes a project administration test to guarantee that there is an advantages commitment.
For an IT project following are the criteria’s to be considered:
- Financial
- Organizational needs
- Competing environment
- Technical
- Risk
- Management support
While evaluating the above criteria’s with respect to Executive Cars Ltd, the organization is striving hard to cut down expenses and is ready to accept a new IT framework. Currently, all records in Executive Cars Ltd are maintained manually. This manual record keeping system has caused many problems for Executive Cars. Hence there is a need of a new IT framework. The competitors of Executive Cars Ltd have already been using such systems which have improved their efficiencies. The project is technically feasible, though subjected to the risks like delay in completion of project, not meeting the expectation of the organization. The management of Executive Cars is in support of this project and expects to implement these systems as early as possible.
P1.3 –Produce Specification for the agreed project for Executive Cars Ltd
Considering the outline of the project specification framework is spoken to in four separate parts of the framework. These are:
- Customer Service Module
- Web Portal Module
- Fleet Management Module
- Reports and Analytics Module
The extent of the Fleet Management module is staying informed regarding the rental vehicle convoy. This current module`s motivation will be to contain the information on the vehicle armada and data about the particular vehicles. The Fleet Management module won`t handle the leasing of the vehicles. The extent of the Customer Web Portal is to lease vehicles to clients online without a worker. The Customer Web Portal will interface with the module administering the fleets however won`t perform any of that module`s obligations. The extent of the Customer Service Module is to give an acceptable and to simplify the management of data and information related to the service of vehicles.
The extent of the Reports and Analytics application is to give a foreordained recognize that will contain the majority of the reports produced using representatives on auto rentals. It will help the store supervisors and corporate office when they have to document and prepare MIS.
P1.4 - Produce an appropriate project plan for the agreed Executive Cars Ltd project
Activity/Task | Assigned To | Time | Target Date | Actual Hours | Remaining Hours | Revised Estimate | Variance
| Percent Complete | Current Status | Status Date |
Project Totals | | | m/d/yy | 0 | | | 0 | 0% | | |
Initiation Phase | | | | | | | | | | |
Develop Project | | | | 0 | | 0 | 0 | 0% | | |
Develop Level 1 Project Documentation & Estimate | | | | 0 | | 0 | 0 | 0% | | |
| | | | 0 | | 0 | 0 | 0% | | |
Planning Phase | | | | | | | | | | |
Develop Detailed Project Requirements | | | | 0 | | 0 | 0 | 0% | | |
Develop other Level 2 Project Documentation | | | | 0 | | 0 | 0 | 0% | | |
Develop Testing & Training Plans, as required | | | | 0 | | 0 | 0 | 0% | | |
Develop Project Work Plan / Schedule | | | | 0 | | 0 | 0 | 0% | | |
| | | | 0 | | 0 | 0 | 0% | | |
Execution & Control Phase | | | | | | | | | | |
Development Tasks | | | | 0 | | 0 | 0 | 0% | | |
Configuration Tasks | | | | 0 | | 0 | 0 | 0% | | |
Technical Tasks | | | | 0 | | 0 | 0 | 0% | | |
Testing Tasks | | | | 0 | | 0 | 0 | 0% | | |
Training Tasks | | | | 0 | | 0 | 0 | 0% | | |
Implementation Planning Tasks | | | | 0 | | 0 | 0 | 0% | | |
Assign Tasks | | | | 0 | | 0 | 0 | 0% | | |
Track Status / Update | | | | 0 | | 0 | 0 | 0% | | |
Resolve Issues | | | | 0 | | 0 | 0 | 0% | | |
Report Weekly Status | | | | 0 | | 0 | 0 | 0% | | |
Closure Phase | | | | | | | | | | |
Project Acceptance | | | | 0 | | 0 | 0 | 0% | | |
Project closure Report | | | | 0 | | 0 | 0 | 0% | | |
Final Update | | | | 0 | | 0 | 0 |
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