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Prescribed Texts
Management Theory and Practice | |
References
Other Resources
Note: Read chapter 27 " Leading and Attending Meetings and Chapter 4 "The Informal Organisation".
Toolbox and in class handouts.
Overview of Assessment
Assessment may incorporate a variety of methods including technical requirements documentation, homework, assignments, group and/or individual projects, in class exercises, written and practical assessments, problem solving exercises, presentations, direct observation of actual and simulated work practice, presentation of portfolio of evidence which may comprise documents, and/or photographs and/or video and audio files, review of products produced through work based or course activities.
Students are advised that they are likely to be asked to personally demonstrate their assessment work to their teacher to ensure that the relevant competency standards are being met. Students will be provided with feedback throughout the course to check their progress.
Assessment Tasks
Critical Aspects
Evidence of the following is essential:
1. Applying conventions and procedures for formal and informal meetings.
2. Chairing meetings in relation to agreed agendas.
TASKS 1-5
There are five meetings scheduled for the entire conference organising group. You will ensure that you are a Chairperson for at least one meeting and use the marking guide for that Chairing experience as evidence.
Note the due dates indicated in the Teaching Schedule above. You must submit your typed minutes, handwritten notes and meeting papers by the following week to your teacher.
SUBMISSION REQUIREMENTS
Assessment Tasks
You are required to complete 5 tasks. You must successfully complete all 5 tasks to be deemed competent in this unit.
Submission Requirements
Assessment tasks need to be submitted electronically via MyRMIT and hard copies in class, if required.
You should:
• Ensure that you submit assessments on or before the due date. If your performance in the assessment is affected by unexpected circumstances, you should consider applying for Special Consideration. Information on the process and application forms is available at myRMIT and your Student Diary.
• Always retain a copy of your assessment tasks. (hard copy and soft copy)
• When you submit work for assessment at RMIT University you need to use a cover sheet that includes a declaration and statement of authorship. You must complete, sign and submit a cover sheet with all work you submit for assessment, whether individual or group work. On the cover sheet you declare that the work you are presenting for assessment is your own work. An assignment cover sheet for submission of work for assessment is available on myRMIT.
• Each page of your assessment should include footer with your name, student number, the title of the assessment, unit code and title and page numbers.
Marking Guide (competency):
Vocational Education and Training (VET) is based on current industry needs and the focus on preparing you for the workplace. Because VET courses are informed by practical application of knowledge and skills, they are based on a system known as ‘competency based training’ (CBT). So when you are assessed in VET it is about whether you are competent to do the job, as well as having a firm grasp on the knowledge and skills required to do that job, as opposed to traditional curriculum based education settings that are often based on knowledge retention.
You need to demonstrate you are competent in each element of the unit of competency you are studying.
You will receive feedback on each assessment task that will inform you whether you are competent or not and how well you are performing. Once competent in all elements of the unit you receive a competency grading.
Please refer to the Final Grades table below.
Marking Guide (Grading)
After achieving competency we then grade your performance in the unit; this gives you the opportunity to have the level of your performance formally recognized against industry standards and employability skills.
The grading is according to the following criteria:
1. Level of independence, initiative, enterprise and performance of work task
We are looking for a high level of ability to complete all tasks autonomously, to provide innovative solutions where required, to choose appropriate systems to meet organisational needs and importantly, design and develop documentation that is standardised (use a template with standard fonts for minutes, for example) and that work is submitted accurately and timely.
2. Demonstrated breadth of underpinning knowledge and a willingness to continue learning
Students will plan for their training meeds, monor and evaluate their training needs to avoid any shortfalls in knowledge. They will apply their reading of the text and be aware of key provisions of relevant legislation such as privary laws, anti-discrimination legislation and ethical principles relating to meeting conduct.
3. Techniques and processes, technology skills and problemsolving
Students will need to record minutes and type them within 24 hours submitting the hard copy to the teacher in a business-like format following textbook guidance for Agendas, Minutes and Action plans. Students will anticipate problems and prepare contingency plans. Students will use electronic communication devices and technology to manage information relating to meetings, use standard templates, fonts and the like for documents.
4. Work organisation, planning and self management
Students will attend all meetings, or submit an apology via the Chairperson or Teacher. They will attend each meeting on time and leave at the conclusion of the meeting, in cooperation with the whole group. The student will plan for the meeting bringing all necessary documents and be organised with writing materials and relevant documents relating to the meeting. Students will manage their own Student Diary recording dates, times and place of meetings.
5. Communication, people networking, language and interpersonal skills and teamwork
Students will need to send their apologies for meetings they cannot attend to the Chairperson 24 hours before the meeting. Students will need to participate and exchange information in meetings clearly and in a timely manner, recording the outcomes of their key discussion points. Students will need to display courtesy, cultural sensitivity and practice boardroom ettiquette. They will need to record an action plan of the meeting outcome and have evidence of chairing a meeting. They will need to conduct a vocal presentation to the group (publicly discuss their meeting details).
Final Grades:
CHD Competent with High Distinction
CDI Competent with Distinction
CC Competent with Credit
CAG Competency Achieved – Graded
NYC Not Yet Competent
DNS Did Not Submit for assessment
Further information regarding the application of the grading criteria will be provided by your teacher.
See above. The meetings are spaced across the duration of the unit, in order for your teacher to provide you with progressive feedback.
Assessment Matrix
| BSBADM502B Manage Meetings | Assessment |
Required knowledge: Culturally appropriate techniques to communicate with people from diverse backgrounds and people with diverse abilities. Key provisions of relevant legislation from all forms of government, standards and codes that may affect aspects of business operations, such as: anti-discrimination legislation; ethical principles; codes of practice; privacy laws; copyright; occupational health and safety. Formats for minutes and agendas. Group dynamics. Meeting terminology, structures, arrangements and responsibilities of chairperson. Organisational procedures and policies regarding meetings, chairing and minutes. | Meetings 1-5 covering all elements |
Required Skills: Communication skills to: - Participate in sustained complex interpersonal exchanges and to interact with others.
- Listen to, incorporate and encourage feedback.
- Conduct oral presentations to a group, to consult participants and to answer questions.
- Manage and work with a group to construct an action plan.
- Chair meetings.
Literacy skills to: - Categorise and organise information
- Assess information for relevance and accuracy.
- Identify and elaborate on key agenda items and source additional information.
- Numeracy and time management skills to allow for sufficient meeting preparation.
Problem-solving skills to choose appropriate solutions from available options. Elements/Performance Criteria (see above for performance criteria) 1. Prepare for meetings 2. Conduct meetings 3. Follow up meetings |
