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1. Liaise with event customer to satisfy service expectations. 1.1.Discuss and confirm purpose and scope of event or function with customer.
01 / 10 / 2021
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Elements and Performance Criteria
Elements describe the essential outcomes.
Performance criteria describe the performance needed to demonstrate achievement of the element.
1. Liaise with event customer to satisfy service expectations.
1.1.Discuss and confirm purpose and scope of event or function with customer.
1.2.Liaise with customer to determine specific operational needs, preferences and budget for event.
1.3.Conduct site inspection as required.
1.4.Hold ongoing discussions about event plans to satisfy all requirements and service expectations.
2. Prepare and confirm event proposal.
2.1.Analyse and document event staging requirements based on detailed review of brief.
2.2.Identify and pursue additional sales opportunities to ensure maximum event profitability.
2.3.Develop options and ideas on event concept, theme and format for inclusion in event proposal.
2.4.Verify operational and service practicality of proposal through consultation with colleagues and suppliers.
2.5.Present proposal including accurate information on costs, range and style of products and services.
2.6.Negotiate and agree on final event details.
2.7.Prepare and issue relevant event documentation and update as required.
3. Coordinate event services.
3.1.Liaise with internal personnel and external suppliers to facilitate effective event planning.
3.2.Identify potential environmental and social impacts and organise services to minimise impacts.
3.3.Determine event components and create schedule to facilitate event service bookings.
3.4.Issue event orders to venue departments and external suppliers according to event deadlines, and update as changes occur.
3.5.Prepare and distribute operational documentation to internal personnel and suppliers according to organisational procedures.
3.6.Develop and provide event briefings to relevant operations personnel in advance of event.
3.7.Minimise use of printed materials and maximise electronic transmission of documents to reduce waste.
4. Finalise event and evaluate operational success.
4.1.Prepare final customer invoices and check and authorise payment of supplier invoices.
4.2.Obtain feedback from customers and seek input from personnel and contractors on event operations.
4.3.Evaluate operational problems.
4.4.Use all information to enhance future event planning activities.